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Admission Module

Overview

The Admission Management module allows administrators and schools to manage student admission applications from submission through final admission approval. It provides application tracking, status monitoring, applicant profile management, and admission workflow processing.

Admission Management Dashboard

Dashboard Summary

The dashboard provides a consolidated view of admission activities with key statistics. Screenshot 2026-06-20 120633.png

Summary Cards

Metric Description
Total Applications Total number of admission applications received.
In Progress Applications currently being processed.
Admitted & Approved for Admission Applications approved and ready for admission completion.

Applications Directory

The Applications Directory displays all admission applications in a searchable and filterable table.

Available Information

Column Description
Status Current application status
Application No. Unique application identifier
Student Applicant name
School School assigned/applied
Grade Applied For Class selected for admission
Board % Academic percentage, if available

Search Applications

Users can search applications using:

  • Student Name
  • Application Number
  • Phone Number
  • Email Address
  • APAAR ID
  • PEN Number

Filters

Grade Filters

Applications can be filtered by grade:

  • Nursery
  • LKG
  • Class 1
  • Class 2
  • Class 7
  • Other configured classes

Status Filters

Applications can be filtered by status:

  • All
  • Draft
  • Submitted
  • Under Review
  • Waitlisted
  • Admitted
  • Approved for Admission
  • Rejected
  • Withdrawn
  • Cancelled
  • Re-Applied

Export

The Export option allows users to download application data for reporting and administrative purposes.

Application Status Lifecycle

flowchart LR

A[Draft]
--> B[Submitted]

B --> C[Under Review]

C --> D[Admitted]
C --> E[Waitlisted]
C --> F[Rejected]

E --> D

D --> G[Approved for Admission]

G --> H[Admission Completion / Fee Payment]

Applicant Details Page

Selecting an application opens the detailed applicant profile.

Applicant Summary

The left panel displays a quick overview of the applicant.

Information Available

Field Description
Applicant Name Full name of the student
Application Number Unique application identifier
Status Current admission status
Mobile Number Registered contact number
Email Address Registered email
Terms & Conditions Accepted Acceptance status
Disability Disability declaration
Application Date Date of application submission
Last Modified Last update date

Application Status Section

Displays the current processing status of the application.

Information Available

  • Current Status
  • Assigned School
  • Admission Workflow Information

Example Screenshot 2026-06-20 120735.png

Field Value
Status Admitted
School SCHOOL1

Personal Information

The Personal Information section contains applicant demographic and identity details.

Applicant Details

Field Description
First Name Applicant first name
Middle Name Applicant middle name
Last Name Applicant last name
Date of Birth Applicant date of birth
Age Calculated age
Gender Gender
Nationality Nationality
Place of Birth Birth location
Religion Religion
Category Reservation category
Mother Tongue Native language
Blood Group Blood group
Mobile Contact number
Email Registered email
Aadhaar Number Aadhaar identification number
APAAR ID APAAR identifier
PEN Number Permanent Education Number
Person with Disability (PWD) Disability status

Documents

The Documents section contains all uploaded admission-related documents.

Supported Documents

  • Birth Certificate
  • Aadhaar Card
  • Residence Proof
  • Previous Academic Records
  • Passport Size Photograph
  • Category Certificate
  • Disability Certificate (if applicable)

Available Actions

  • View Documents
  • Download Documents
  • Verify Submitted Documents
  • Track Document Submission Status

Admission Status Definitions

Status Description
Draft Application has been saved but not submitted.
Submitted Application has been submitted for review.
Under Review Application is being reviewed by the school.
Waitlisted Applicant is placed on the waiting list.
Admitted Applicant has been selected for admission.
Approved for Admission Admission approved and awaiting completion.
Rejected Application has been rejected.
Withdrawn Application withdrawn by applicant.
Cancelled Application cancelled by administrator.
Re-Applied Applicant has submitted a new application.

User Actions

Dashboard Actions

  • Search applications
  • Filter applications
  • Export records
  • Open application details

Applicant Actions

  • Review application details
  • Verify applicant information
  • Check admission status
  • View uploaded documents
  • Process admission workflow

Access Control

Role Permissions
State Administrator Manage and monitor all admission records
Department Administrator Monitor admission activities
School Administrator Review and process school applications
Authorized Staff View and update admission records as permitted

Benefits

  • Centralized admission management
  • Real-time application tracking
  • Streamlined admission processing
  • Improved visibility of application status
  • Comprehensive applicant records
  • Better reporting and audit readiness
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