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Employee Management

Overview

The Employee Management module provides a centralized platform for managing teaching, non-teaching, and vocational staff across schools. It enables administrators to monitor staff records, track profile completion, manage employment information, and maintain workforce data.

Employee Management Dashboard

Dashboard Summary

The dashboard provides a high-level overview of staff distribution and status. Screenshot 2026-06-20 121652.png

Summary Cards

Metric Description
Total Staff Total number of employees in the system
Teaching Staff Total teaching staff members
Non-Teaching Staff Total non-teaching staff members
Vocational Staff Total vocational staff members

Each card also displays:

  • Active Employees
  • Inactive Employees

Employee Directory

The Employee Directory displays all employee records in a searchable and filterable table.

Available Tabs

  • Teaching Staff
  • Non-Teaching Staff
  • Vocational Staff

Employee Directory Fields

Column Description
Name Employee name
Employee Type Designation/Role category
Class Classes assigned to employee
Employee Designation Official designation
Profile Completion Percentage of profile completion
Email Registered email address
Phone Contact number
Date of Joining Employee joining date
Status Active/Inactive status
Action Employee management actions

Search Employees

Users can search employees using:

  • Associated School
  • Employee Name
  • Email ID
  • Mobile Number
  • Teacher National Code

Filters

The Filter option allows users to narrow employee records based on configured criteria such as:

  • Employee Type
  • Designation
  • Status
  • School
  • Joining Date
  • Profile Completion

Employee Categories

Teaching Staff

Includes employees directly involved in classroom teaching.

Examples:

  • PRT (Primary Teacher)
  • TGT (Trained Graduate Teacher)
  • PGT (Post Graduate Teacher)
  • Lecturer
  • Head Master / Principal
  • Head of Institution

Non-Teaching Staff

Includes employees responsible for administrative and operational activities.

Examples:

  • Administrative Officer
  • Clerk
  • Accountant
  • Librarian
  • Laboratory Assistant
  • Office Staff

Vocational Staff

Includes employees responsible for vocational and skill-based education programs.

Examples:

  • Vocational Trainer
  • Skill Development Instructor
  • Industry Expert
  • Technical Instructor

Profile Completion Tracking

The system tracks profile completion for every employee.

Profile Completion Includes

  • Personal Information
  • Contact Information
  • Educational Qualifications
  • Professional Qualifications
  • Employment Details
  • Document Uploads
  • Service Information

Profile completion percentage helps administrators identify incomplete employee records.

Employee Status

Status Description
Active Employee is currently active in service
Inactive Employee is not currently active
Transferred Employee transferred to another school
Retired Employee retired from service
Resigned Employee resigned from service

Directory Actions

Available Actions

  • View Employee Profile
  • Edit Employee Information
  • Update Employment Details
  • Activate Employee
  • Deactivate Employee
  • Transfer Employee
  • Export Employee Records

Export Employee Data

The Export feature allows administrators to download employee information for reporting and audit purposes.

Export Capabilities

  • Export all employees
  • Export filtered employees
  • Download workforce reports
  • Generate administrative reports

Employee Profile Management

Employee Profile Overview

Selecting an employee opens the detailed employee profile.

Profile Information

Section Description
Personal Information Employee personal details
Contact Information Communication details
Professional Details Designation and role information
Educational Qualifications Academic records
Employment Details Service and appointment information
Documents Uploaded supporting documents
Service History Employee service records

Personal Information

Typical employee profile details include:

  • Full Name
  • Gender
  • Date of Birth
  • Nationality
  • Category
  • Religion
  • Blood Group
  • Marital Status

Contact Information

  • Mobile Number
  • Alternate Mobile Number
  • Email Address
  • Permanent Address
  • Correspondence Address

Professional Information

  • Employee ID
  • Teacher National Code
  • Designation
  • Employee Category
  • Subject Specialization
  • School Assignment
  • Employment Type
  • Date of Joining

Educational Qualifications

Employee qualification records may include:

  • Graduation
  • Post Graduation
  • B.Ed.
  • M.Ed.
  • Diploma Certifications
  • Professional Certifications

Documents

The Documents section stores employee-related documents.

Common Documents

  • Identity Proof
  • Address Proof
  • Educational Certificates
  • Professional Certificates
  • Appointment Letter
  • Service Book Records
  • Experience Certificates

Available Actions

  • Upload Documents
  • View Documents
  • Download Documents
  • Verify Documents

User Actions

Dashboard Actions

  • Search employees
  • Filter employee records
  • Switch between employee categories
  • Export employee data
  • View employee profiles

Employee Actions

  • Update profile information
  • Manage employment details
  • Upload supporting documents
  • Track profile completion
  • Review service records

Employee Details –

Overview

The Employee Details page provides a comprehensive view of an employee's personal, professional, and organizational information. Authorized users can review employee records, qualifications, job assignments, transfer history, and other employment-related details.

Navigation

Dashboard → Employee Dashboard → Employee Details

Page Header

The page header displays:

  • Employee Name
  • Employee Profile Icon
  • Joining Date
  • Back to Dashboard button
  • Login Details button

Tabs Available

The Employee Details page contains the following tabs:

Tab Description
Professional Info Employee profile and employment details
Qualifications Educational qualifications and certifications
Job Assignment Current and past job assignments
Transfer History Employee transfer records
Switch History Employee role/designation changes
Deputation History Deputation and assignment records

Personal Details

Displays basic employee information.

Screenshot 2026-06-20 121811.png

Information Available

  • Date of Birth
  • Gender
  • Religion
  • Social Category
  • Join Category

Contact Details

Displays employee contact information.

Information Available

  • Phone Number
  • Email Address

Address Information

Current Address

Displays the employee's current residential address.

Permanent Address

Displays the employee's permanent residential address.

Professional Information

The Professional Info section displays employment-related information.

Summary Information

Field Description
Qualification Highest educational qualification
Nationality Employee nationality
Status Employment status

Basic Employment Details

Information Available

  • Employee Type
  • Main Stream
  • Nature of Appointment
  • Date of Joining in Service
  • Date of Joining Present School
  • Professional CRR Number
  • Disability Type

School / Institution Details

Displays information about the assigned institution.

Information Available

  • UDISE Code
  • School Type
  • Year of Establishment

Teacher/Staff Codes & Identification

Displays employee designation details.

Information Available

  • Employee Designation
  • Specified Designation

User Actions

View Professional Information

  1. Open the Employee Details page.
  2. Select the Professional Info tab.
  3. Review employee and institution information.

View Qualifications

  1. Select the Qualifications tab.
  2. Review educational qualifications and certifications.

View Transfer History

  1. Select the Transfer History tab.
  2. Review transfer records and movement history.

Return to Dashboard

  1. Click Back to Dashboard.
  2. The system redirects to the main dashboard.

Security and Access Control

  • Employee information is accessible only to authorized users.
  • Personal and employment records are protected through role-based permissions.
  • Users should not share employee information without authorization.

Troubleshooting

Issue Resolution
Employee details not visible Verify access permissions
Missing employee information Contact system administrator
Unable to access tabs Refresh the page and retry
Page not loading Check internet connectivity
  • Employee Dashboard
  • User Management
  • School Dashboard
  • Staff Attendance
  • Leave Management
  • Transfer Management

Purpose

The Employee Details page serves as a centralized repository for employee information, enabling administrators and authorized personnel to manage and review employee records efficiently.

Access Control

Role Permissions
State Administrator Manage all employee records
Department Administrator Monitor and review employee data
School Administrator Manage school employee records
HR Administrator Maintain employee profiles and employment data
Authorized Staff View and update records based on assigned permissions

Benefits

  • Centralized employee management
  • Complete workforce visibility
  • Profile completion monitoring
  • Improved data accuracy
  • Streamlined HR processes
  • Efficient staff reporting
  • Better compliance and audit readiness
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