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A functional overview of the Employee Management module for administrators and system users.
A functional overview of the Employee Management module for administrators and system users. 1. System Overview The Employee Microservice is the central platform for managing the workforce records of schools and governmentdepartments (Directorate of Higher E...
Feature-wise Administrative Guide
Employee Management Purpose — Provide a single place to onboard, maintain, and retire an employee record. This includes core identity, personal, professional, contact, address, qualification, and employment history data for teaching, non-teaching, vocational,...
Bulk Employee Onboarding
Purpose — Onboard many employees at once and reduce manual data entry for schools and departments. Who Can Use It SchoolADMIN, DHE, and DHE Employee with the Employee Create permission. Key Capabilities Download the correct upload template for teachin...
Employee Document Management
Purpose — Maintain the documentary records for each employee — identity proofs, appointment orders, deputation orders, qualification certificates, and other attachments. Who Can Use It Regular employees may manage only their own documents. SchoolADMIN, DH...
Profile Update Approval Workflow
Purpose — Allow employees to request changes to their own profile without granting them direct edit access, and let administrators review each request before it takes effect. Who Can Use It Submit a change: employee, DHE Employee. Review (approve / reject...
Organisation Association Management
Purpose — Track and manage which schools and departments an employee is associated with over time — including primary posting, deputations, additional charge, and departmental affiliation. Who Can Use It School ADMIN, DHE, and DHE Employees with the approp...
Employee Dashboards & Analytics
Purpose — Provide administrators with an at-a-glance view of the workforce for reporting and planning. Who Can Use It School ADMIN, DHE, DHE Employee, and employee (auto-scoped to their own school). Key Capabilities Headline statistics: total employees...
Employee Export Reports
Purpose — Let administrators download the workforce data as an Excel file for offline reporting and record-keeping. Who Can Use It schoolADMIN, dhe, and dheEmployees with Export permission (or department scope). Regular employees can export only their own sc...
Designation Catalogue Management
Purpose — Maintain the master list of designations used across the platform so that dropdowns, permission checks, and reporting all reference the same source. Who Can Use It All authenticated users on Employee routes can list and search; creation, update, an...
Organisation Admin Mapping
Purpose — Explicitly mark specific employees as administrators for a school or organisation so the platform's permission and admin-check logic recognises them. Who Can Use It All authenticated users on Employee routes. Key Capabilities Create a mapping ...
Access Control & Permission Insights
Purpose — Give administrators visibility into who holds permissions in their school and what permissions any given employee has. Who Can Use It schoolADMIN, dhe, and dheEmployees with Employee Read permission. Key Capabilities List employees who have per...
Multi-tenant, Role-based Access
Purpose — Ensure every user only accesses the data they are entitled to, across many isolated organisations on the same platform. Who Can Use It Applies to everyone using the system. Key Capabilities Multi-tenant isolation — every request is routed to ...
Role-wise Feature / AccessSummary
Feature schoolADMIN dhe dheEmployee employee student Employee Management (create/update/delete/list) Full within own school Full within department scope With permission & scope Own record; ...
Important Rules & Restrictions
Authentication and Tenancy. Every protected action requires a valid bearer token and a tenant name. Missing or invalid credentials are rejected. Scope Fail-Closed. For dheEmployees, missing designation or organisation identity results in no access rather th...
System Overview
The Auth Microservice is the identity, login, and access-control backbone of the SamarthX school administration platform for a state. It handles who can sign in to the system, how they sign in, what portal they see after login, and what they are allowed to do ...
Major Features Overview
S.No. Feature What it provides 1 Multi-Role Authentication & Login OTP-based and password-based login for DHE, School Admin, Employee, and Student users, with resend and forgot-password flows on web and mobile. ...
Multi-Role Authentication & Login
Purpose - Provides a single sign-in surface for four distinct audiences (DHE, School Admin, Employee, Student), on both web and mobile, using email or phone plus an OTP or password. Who Can Use It Anyone with an active account: DHE users, DHE Employees, Sc...
Password & Account Setup
Purpose - Lets a user create their first password using an OTP, and lets any existing user reset a forgotten password. Who Can Use It All login-capable roles: DHE, School Admin (via linked employee credentials), Employee, Student. Key Capabilities Cr...
Registration & Onboarding Tracking
Purpose - Tracks the current onboarding step for every user and gates portal access until onboarding is confirmed. Who Can Use It All roles. DHE dashboards and school-side onboarding wizards use it to show progress and step counts. Key Capabilities View ...
Session Switching (Multi-Account Users)
Purpose - Lets a person who has more than one linked account move between them without logging out and back in. Who Can Use It Employees who administer one or more schools. School Admins who want to open their own employee dashboard. Students who sh...