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Create Department Designation

Overview

The Create Designation module allows administrators to create department-specific designations and define their scope, employee type, administrative privileges, and inheritance behavior.

This functionality helps departments establish organizational roles and assign responsibilities to employees within the department structure.

Navigation

Department Dashboard → Configure Designations for Department → Create Designation

Purpose

Administrators can use this module to:

  • Create new department designations
  • Define designation scope
  • Assign employee categories
  • Configure administrative privileges
  • Control designation inheritance across sub-departments

Create Designation Form

The designation creation form captures all information required to define a new designation.

Designation Visibility

This Department Only

Determines whether the designation is available only within the selected department.

When enabled:

This department only
Sub-departments will not inherit this designation.
Shared with Sub-departments

When the toggle is disabled, the designation becomes available to child departments and can be inherited throughout the department hierarchy.

Designation Information

Designation Name

Enter the name of the designation.

Mandatory Field: Yes

Example:

Exam Coordinator
Employee Type

Select the employee category associated with the designation.

Mandatory Field: Yes

Available options may include:

  • Teaching Staff
  • Non-Teaching Employee
  • NSQF Vocational Staff
  • Administrative Staff

Example:

Non-Teaching Employee
Scope

Defines where the designation can be used.

Mandatory Field: Yes

Available options:

Scope Description
Department Available within the selected department
Organization Available across a broader organizational hierarchy (if configured)

Example:

Department

Administrative Privileges

Grant Admin Privileges for Department Scope

Enable this option to provide administrative access to employees assigned this designation.

When enabled:

When enabled, this designation will have administrative access within the department.

Administrative Capabilities

Depending on system configuration, designation holders may be able to:

  • Manage department records
  • Access administrative dashboards
  • View employee information
  • Configure department settings
  • Perform department-level administrative functions

Description

Provide an optional description explaining the purpose of the designation.

Examples:

  • Coordinates departmental examinations and assessments.
  • Manages employee records and reporting activities.
  • Oversees departmental administrative operations.

Field Type: Optional

User Actions

Administrators can:

  • Create department-specific designations
  • Define employee type mappings
  • Configure designation scope
  • Enable administrative privileges
  • Control designation inheritance
  • Save designation configurations

Designation Workflow

Enter Designation Details
            │
            ▼
Predefined Employee Type
            │
            ▼
Define Scope
            │
            ▼
Configure Inheritance
            │
            ▼
Set Administrative Privileges
            │
            ▼
Save Designation

Notes

  • Designation Name, Employee Type, and Scope are mandatory fields.
  • Designations can be restricted to the current department or shared with sub-departments.
  • Administrative privileges should be assigned only to authorized roles.
  • Inherited designations become available to child departments automatically.
  • Designation configurations impact employee role assignments and system access permissions.

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