User Management-User Guide-School Designations & Permissions

Overview

The Designations & Permissions module enables administrators to manage organizational designations and define role-based access across the system. It helps standardize employee roles, appointment types, and permission structures for teaching and non-teaching staff.

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Navigation

Dashboard → Designations & Permissions → Designations List

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Designations List

The Designations List page displays all configured employee designations available within the organization.

Features

• View designation records
• Search designations
• Review employee classifications
• Manage designation configurations
• Configure role-based permissions

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Search Designations

Administrators can search designation records using the search box available at the top of the page.

Search Parameters

• Designation Name
• Employee Type
• Main Stream
• Nature of Appointment
• Scope

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Designation Information

The designation table displays the following details:

Field	Description
Designation	Official designation name
Scope	Administrative scope of the designation
Employee Type	Teaching or Non-Teaching category
Main Stream	Employee stream classification
Nature of Appointment	Employment type classification
Action	Available management actions

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Employee Types

Teaching Staff

Designations associated with instructional and academic responsibilities.

Examples:

• Head of Institution
• Acting Head Teacher
• Teacher
• Lecturer

Non-Teaching Staff

Designations associated with administrative and operational responsibilities.

Examples:

• Librarian
• Administrative Staff
• Office Assistant
• Clerk

Vocational Staff

Designations associated with vocational education, skill development programs, and industry-oriented training activities.

Examples:

• Vocational Instructor
• Skill Trainer
• Vocational Coordinator
• Trade Instructor

Note: Vocational Staff designations can only be created, managed, and assigned by the Directorate of Higher Education (DHE). These designations are not available for configuration or modification by schools or other users.

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Main Stream Classification

The Main Stream field categorizes employees based on organizational classification.

Available Categories

• General
• Specialized Streams (if configured)
• Administrative Streams (if configured)

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Nature of Appointment

Defines the employment category associated with the designation.

Available Types

Type	Description
Regular	Permanent appointment
Non-Regular	Temporary, contractual, or acting appointment

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User Actions

View Designation Details

1. Navigate to Designations List.
2. Locate the required designation.
3. Review designation information.

Search a Designation

1. Enter keywords in the search field.
2. Review filtered results.

Manage Permissions

1. Select the required designation.
2. Open the available actions.
3. Configure permissions and access rights.

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Security and Access Control

• Only authorized administrators can manage designations.
• Permission changes are applied based on assigned roles.
• Designation updates are recorded for auditing purposes.

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Purpose

The Designations & Permissions module provides centralized management of employee roles, organizational designations, and permission structures, ensuring consistent access control and role governance across the system.