User Guides
School User Guide
This guide provides an overview of employee registration, profile editing, and permission managem...
Login in your School Samarthx Platform
School User Login Guide Follow the steps below to log in to the School Portal.Only Step 2 diff...
Employee Registration User Guide
This guide explains how to register new employees—either individually or in bulk—through the Sama...
Viewing and Editing Employee Information
This guide explains how to access and update employee details after they have been registered in ...
Employee Permissions Management
Overview The School Admin can manage what actions each employee is allowed to perform within the...
Leave Management
The Leave Module is used to manage and control employee leave processes within the school. It a...
Communication Module
1.1 Overview The Communication & Email Module is a centralized messaging system used for offic...
Student Management
Overview This guide explains how School Administrators can manage students in the SamarthX Sch...
Employee User Guide
Student User Guide
Samarthx Admin User Guide
DHE Portal
DHE Portal Login – User Guide
Introduction The DHE Portal Login page is the authentication gateway for users to access the Depa...
User Authentication & Access Management
Overview The DHE (Department of Higher Education) Portal Login page is the entry point for author...
DHE Portal Dashboard
Overview The DHE Dashboard is the central landing page of the SamarthX eGov platform. It provides...
Admission Module-User Guide
Overview The Admission Management module allows administrators and schools to manage student admi...
Staff Attendance-User Guide
School Attendance Management Dashboard Overview The School Attendance Management Dashboard provid...
Employee Module- User Guide- Dashboard
Overview The Employee Management module provides a centralized platform for managing teaching, no...
Employee Module- User Guide- Profile Management
Overview Selecting an employee opens the detailed employee profile. Profile Information Secti...
Employee Module-User Guide-Employee Details
Overview The Employee Details page provides a comprehensive view of an employee's personal, profe...
Leave Module – User Guide-Dashboard
Overview The Leave Management module provides a centralized platform for managing leave types, le...
Leave Module-Leave Configuration & Settings
Overview This section allows administrators to configure leave types, leave eligibility rules, wo...
Leave Module-Operations & Approval Management
Overview This section covers leave calendar operations, leave request processing, and approval wo...
iCommunicate – User Guide
Overview The iCommunicate module provides a centralized platform for managing internal communicat...
School Module – User Guide-All onboarded schools
Overview The School Management module provides administrators with a centralized interface to man...
School Module- User Guide-School Invitation Management
Overview The School Invitation Management page allows administrators to track and manage invitati...
Transfer Management – User Guide
Manual Transfer Overview The Manual Transfer module enables authorized administrators to transfer...
Form Configuration- User Guide
School Onboarding Form - Additional Fields Configuration Note Configure additional fields or mod...
User Management-User Guide-School Designations & Permissions
Overview The Designations & Permissions module enables administrators to manage organizational de...
User Management-User Guide-School Designations & Permissions-Create Designation
Overview The Create Designation page allows authorized administrators to create new employee desi...
User Management-User Guide-School Designations & Permissions-Employee Permission Mapping
Overview The Employee Permission Mapping module allows administrators to assign and manage system...
User Management-School Admin Mapping
Overview The School Admin Mapping module allows administrators to assign employees as school admi...
My Profile- User Guide
Overview The State Details Configuration page allows administrators to manage state-level informa...
State Portal Setting- User Guide
Portal Customization Manage login backgrounds and header banners for various portals. Navigation ...
Onboard Schools-User Guide
Navigation: Dashboard → School Registration Overview The Onboard Schools module allows administr...
Department Management Module- User Guide
Overview The Department Management module allows State Administrators to view and manage the orga...
Department Dashboard- Department Name-User guide
Overview The Department Dashboard serves as the landing page for a selected department and provid...
Department Employee Directory-All Employees Including Sub-departments-Teaching Staff
Page 1: Overview The Department Employee Directory provides a centralized view of employees assoc...
Employee Directory-Department Only-Teaching Staff
Page 2: Overview The Employee Directory displays employee records based on the selected departmen...
Employee Directory- All Employees Including Sub-departments-NSQF Vocational Staff Directory
Page 1: Overview The NSQF Vocational Staff Directory displays vocational employees associated wit...
Employee Directory-NSQF Vocational Staff Directory – Department Only
Page 2: Overview The NSQF Vocational Staff Directory displays vocational employees assigned direc...
Department Dashboard-Employee Management-Single Employee Registration
Page no:1 Overview The Single Employee Registration module allows administrators to register an i...
Quick Employee Registration
Page 2: Overview The Quick Employee Registration module allows administrators to register an empl...
Department Dashboard-Employee Management-Bulk Employee Registration
Overview The Bulk Employee Registration module enables administrators to register multiple employ...
Department Employee Directory
Overview The Department Employee Directory provides a consolidated list of employees associated w...
Department Employee Registration
Overview The Department Employee Registration module allows administrators to register employees ...
Designations & Permissions
Overview The Designations & Permissions module allows administrators to view and manage designati...
Create Department Designation
Overview The Create Designation module allows administrators to create department-specific design...
Designation Permission Mapping
Overview The Designation Permission Mapping module allows administrators to assign system permiss...
Employee Dashboard Details- User Guide
Goa Employee Portal LoginPage
URL: https://goa.samarthx.du.ac.in/auth/login-employee Overview The Goa Employee Portal Login pag...
Employee Dashboard
Navigation: Employee Dashboard → Dashboard Overview Centralized dashboard for managing profile, ...
My Profile Module- User Guide
Employee Details Navigation: Employee Dashboard → Employee Details → Employee Profile Overview V...
Edit Employee Details
Navigation: Employee Dashboard → Employee Details → Edit Employee Details Note: Any changes sub...
Message Module-Email
Navigation: Employee Dashboard → Email Overview The Email module allows employees to manage inte...
Leave Managment- User Guide
Apply Leave Navigation: Employee Dashboard → Leave Management → Apply Leave Overview The Apply L...
My Leaves
Navigation: Employee Dashboard → Leave Management → My Leaves Overview The My Leaves section all...
Leave Calendar
Navigation: Employee Dashboard → Leave Management → Leave Calendar Overview The Leave Calendar p...
Leave Balance
Navigation: Employee Dashboard → Leave Management → Leave Balance Overview The Leave Balance sec...
Attendence Details-User Guide
My Attendance Navigation: Dashboard → My Attendance Overview The My Attendance page allows emplo...
My Duties- User Guide
Navigation: Dashboard → My Duties Overview The My Duties module allows employees to view and man...
Student Dashboard Details- User Guide
Student Portal Login
Navigation: Login → Student Portal Portal URL: https://demosamarthx.du.ac.in/auth/login-student ...
Student Account Selection
Navigation: Login → Student Portal → Student Account Selection Overview This page is displayed w...
Student Dashboard
Navigation: Student Dashboard → Dashboard Overview The Student Dashboard provides students with ...
My Profile-Student Details
Navigation: Dashboard → Students → Student Details Overview The Student Details page provides co...
Student Profile- Academics
Overview Student Name: AAAAAA CCCC Enrollment No: 9999999 School: DEMO SECONDARY SCHOOL Basic D...
Facility and Other Details
Overview This section captures the student's access to government-supported facilities, participa...
Contact & Address Details
Overview This section contains the student’s communication details and residential/permanent addr...
Parent & Guardian Information
Overview This section provides details of the student’s parents, including personal, professional...
Bank Details
Overview This section contains the student's banking information used for scholarship, fee proces...
Student Documents
Overview This section lists the official documents uploaded for student verification and record m...
Email module
Overview This section represents the student/portal messaging system used for communication throu...
School Dashboard- User Guide
School Login Portal
Overview The Goa School Portal Login page provides access to Employee Portal, Student Portal, and...
School Portal Login with school selection
Overview The Goa School Portal Login screen allows users with multiple school accounts to select ...
School Portal Login verification
Overview The School Verification screen is used to securely authenticate the user by validating a...
Admin Dashboard- User Guide
Page 1: Admin Dashboard Overview Overview The Admin Dashboard is the central control panel of the...
Admin Dashboard- User Guide
Page 2: Main Modules & Navigation Core Administration Admin Dashboard My Profile Email User Man...
Admin Dashboard- User Guide
Page 3: Dashboard Widgets, Reports & Insights Schedule & Calendar Monthly calendar view (Sun–Sa...
Admission Management-User Guide
Overview The Admission Management module is used to handle student admission applications, track ...
Admission Management-Application Directory-Student Admission Record status
Overview The Student Admission Record stores information required for student enrollment, verific...
Admission Management Dashboard- Admission Directory- All
Overview The Admission Management Dashboard allows school administrators to monitor, review, and ...
Admission management- Application Directory-Draft
Navigation Path Dashboard → Admission Management Overview The Admission Management module provi...
Admission Management-Application Directory- submitted
Navigation Path Dashboard → Admission Management Overview The Admission Management module provi...
Admission Management-Application Directory- Under Review
Pgae 1: Overview The Application Details page provides complete information about a student's adm...
Admission Managment-Under Review
Page 2: Overview The Application Details page provides complete information about a student's adm...
Admission Managment- Applications Directory-Waitlisted
Overview The Applications Directory displays all student admission applications with search, fil...
Admission Management-Application Directory- Admitted
Overview The Applications Directory displays admitted student applications with filtering, status...
Admission Management- Applications Directory-Approved for Admission (Pay Fees)
Overview The Applications Directory displays student admission applications with filtering, statu...
Admission Management-Applications Directory-Rejected
Overview The Applications Directory provides a centralized view of student admission applications...
Admission Management-Applications Directory-Withdrawn
Overview The Applications Directory provides a list of student admission applications with filter...
Admission Management-Applications Directory-Cancelled
Overview The Applications Directory displays student admission applications with search, filterin...
Admission Management- Applications Directory-Re-uploaded Docs
Overview The Applications Directory displays student admission applications with filtering, statu...
Admission Management-School Admission Controls
Overview The School Admission Controls page allows school administrators to configure admission-r...
Employee Module-Dashboard User guide
Overview The Employee Management module enables school administrators to manage and monitor all e...
Employee Module- Declaration
The Declaration Form enables the Head of Institution to certify the authenticity and accuracy of ...
Employee Module- Employee Profile Update Requests
The Employee Profile Update Requests section allows School Administrators to review and manage em...
Employee Module- Add Employee
Bulk Employee Registration The Bulk Employee Registration feature allows administrators to regist...
Employee Module-Employee Directory
Page1: Employee Details The Employee Details page provides comprehensive information about an emp...
Employee Module-Employee Directory
Page2:Qualifications The Qualifications section displays the employee's academic qualifications, ...
Employee Module- Employee Directory
Page3: Job Assignment The Job Assignment section provides details about the employee's teaching r...
Employee Module- Employee Directory
Page4: Documents The Documents section contains all employee-related documents uploaded to the sy...
Employee Module-Employee Directory
Page5: Transfer History The Transfer History section provides a record of all employee transfer o...
Employee Module- Employee Directory
Page6: Switch History The Switch History section records changes in an employee's organizational ...
Employee Module- Employee Directory
Page7: Deputation History The Deputation History section provides a record of employee deputation...
Leave Management-dashboard
Page1: Approve Leave Requests The Approve Leave Requests section allows authorized users to revie...
Leave Management-Dashboard- Settings
Page2: Leave Calendar Settings The Leave Calendar Settings section allows administrators to confi...
Leave Managment- Dashboard
Page3: Add Leave Type The Add Leave Type feature allows administrators to create and configure le...
Leave Mnagement-Dashboard
Page 4: Leave Types The Leave Types section displays all leave policies configured for the organi...
Leave Management-Dashboard
Page 5: Leave Calendar The Leave Calendar provides a monthly view of holidays, weekends, and empl...
Leave Management-Dashboard
Page 6: Approval Chain Configuration The Approval Chain Configuration section allows schools to d...
Leave Management-Dashboard
Page 7: Overview – Employee Leaves The Employee Leaves section allows administrators to view and ...
ICommunicate-User Guide
Overview The mailbox provides a centralized view of all system-generated and user communications ...
User Management-Designation configuration
Designations & Permissions This module manages employee designations and their associated attribu...
User management-Permission User Mapping
Employees → Permissions This module allows mapping and managing module-level permissions for empl...
Students List
Page 1: Overview This section displays all registered students with their basic details, status, ...
Students List- Declaration
Page 2: Overview The Students module provides a complete view of student records, including perso...
Student List- Add Student
Page 4: Bulk Student Registration Overview This feature allows administrators to register multipl...
Student List-Student Profile Update Requests
Page 3: Overview This section manages student profile update requests submitted for review. Admin...
Transfer History
Overview This module tracks all employee transfer activities, including both outgoing and incomin...
Class Configuration
Overview This module is used to configure academic classes by defining grades, sections, subjects...
Class Configuration-View Configurations
Overview This section displays all successfully configured classes. It provides a read-only view ...
Subject-Teacher Mapping
Overview This module is used to assign teachers to specific subjects for selected classes and sec...
Staff Attendance
Overview This module tracks staff attendance, including live attendance status, geofence-based ch...
Staff Attendence-Special Attendance
Overview Manages attendance entries for approved special cases such as leave adjustments, duty as...
Staff Attendence-Special Attendance-View Request
Page 1: Overview Special Attendance is used to manage attendance requests that require approval b...
Staff Attendece-Special Attendance-View Request
Page 2: Create Request Overview Special Attendance allows admins to create and manage attendance ...
Student Admission Portal- User Guide
Student Admission Portal – Registration & Login
Overview The Student Admission Portal allows parents and guardians to register, create student pr...
Student Admission Portal – Application Process
How to Apply Online Login using mobile OTP verification. Create one or more student profiles. Co...
Student Admission Portal – Notices & Support
Notices The Notices section displays important admission-related announcements and guidelines. Fe...
Student Admission Portal – OTP Verification
Overview The OTP Verification page is used to verify the applicant's mobile number during registr...
Admission Application Dashboard
Overview The Admission Application Dashboard provides a centralized view of all student profiles ...
Step 1: Student Admission Form – Student Information
Overview The Student Information section is the first step of the admission application process. ...
Step 2: Student Admission Form – Admission & Academic Details
Overview The Admission & Academic Details section captures the student's previous academic inform...
Student Admission Form – Admission & Academic Details
Overview The Admission & Academic Details section captures the student's previous educational inf...
Step 3: Student Admission Form – Parent/Guardian Details
Overview The Parent/Guardian Details section captures information about the student's parent or g...
Step 4: Student Admission Form – Document Upload
Overview The Document Upload section allows applicants to upload all required supporting document...
Step 5: Student Admission Form – Contact & Address Information
Overview The Contact & Address Information section captures the student's permanent address, corr...
Step 6: School & Class Selection – Admission Form
Overview The School & Class Selection step allows applicants to search, filter, and select prefer...
Step 7: Declaration & Agreement
Overview The Declaration & Agreement step is the final stage of the admission process where the p...
Final Submission Confirmation – Step 7: Declaration & Agreement
Overview This screen is the final confirmation stage before submitting the admission application....
Declaration Submission Status – Success Screen
Overview This screen confirms that the applicant’s declaration and consent submission has been su...
Admission Application Dashboard
Overview The Admission Application Dashboard provides a consolidated view of a student’s admissio...
Admission Application Dashboard – Applicant Overview & School Applications
Overview The Applicant Overview page provides a consolidated view of a student's admission profil...
Student Admission Form – Document Re-Upload
Overview The Document Upload page allows applicants to upload all mandatory documents required fo...
Admission Application Dashboard – Approved for Admission(Pay Fee)
Overview The Applicant Dashboard provides a consolidated view of all school applications submitte...
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Employee Microservice
Administrative & User Guide
A functional overview of the Employee Management module for administrators and system users.
A functional overview of the Employee Management module for administrators and system users. 1. ...
Feature-wise Administrative Guide
Employee Management Purpose — Provide a single place to onboard, maintain, and retire an employe...
Bulk Employee Onboarding
Purpose — Onboard many employees at once and reduce manual data entry for schools and departments...
Employee Document Management
Purpose — Maintain the documentary records for each employee — identity proofs, appointment order...
Profile Update Approval Workflow
Purpose — Allow employees to request changes to their own profile without granting them direct ed...
Organisation Association Management
Purpose — Track and manage which schools and departments an employee is associated with over time...
Employee Dashboards & Analytics
Purpose — Provide administrators with an at-a-glance view of the workforce for reporting and pl...
Employee Export Reports
Purpose — Let administrators download the workforce data as an Excel file for offline reporting a...
Designation Catalogue Management
Purpose — Maintain the master list of designations used across the platform so that dropdowns, pe...
Organisation Admin Mapping
Purpose — Explicitly mark specific employees as administrators for a school or organisation so th...
Access Control & Permission Insights
Purpose — Give administrators visibility into who holds permissions in their school and what perm...
Multi-tenant, Role-based Access
Purpose — Ensure every user only accesses the data they are entitled to, across many isolated org...
Role-wise Feature / AccessSummary
Feature schoolADMIN dhe dheEmployee employee student ...
Important Rules & Restrictions
Authentication and Tenancy. Every protected action requires a valid bearer token and a tenant n...
Auth Microservice
Administrative & User Guide
System Overview
The Auth Microservice is the identity, login, and access-control backbone of the SamarthX school ...
Major Features Overview
S.No. Feature What it provides 1 Multi-Role Authenticatio...
Multi-Role Authentication & Login
Purpose - Provides a single sign-in surface for four distinct audiences (DHE, School Admin, Emplo...
Password & Account Setup
Purpose - Lets a user create their first password using an OTP, and lets any existing user reset ...
Registration & Onboarding Tracking
Purpose - Tracks the current onboarding step for every user and gates portal access until onboard...
Session Switching (Multi-Account Users)
Purpose - Lets a person who has more than one linked account move between them without logging o...
User Profile & Contact Update
Purpose - Lets a user see their profile and lets authorized staff update contact details. Who ...
Account Archival & Deletion
Purpose - Provide a controlled way to deactivate accounts, both by an administrator and by the u...
School Onboarding (DHE-driven)
Purpose - Lets DHE onboard schools individually or in bulk, and provides the official onboarding ...
Bulk User Upload
Purpose - Ingest a list of employees, students, or school users at once from Excel or CSV. Who C...
Permission Management
Purpose - Control what employees can do inside a school, and what DHE staff can do inside the DH...
Organogram Provisioning
Purpose - Give the DHE a way to describe the department hierarchy of the DHE and get back real u...
Search, Filter & Export
Purpose - Let DHE find schools and users, and export data for offline review. Who Can Use It ...
Role-wise Feature / Access Summary
Feature Student Employee School Admin DHE / DHE Employee ...
Important Rules & Restrictions
Authentication and identity Login is case-insensitive on email and space-tolerant on both ema...
Communication Service
User Guide
System Overview
The Communication Service is a communication platform designed for large, multi-tier organization...
Messaging (Email-Style Communication)
Purpose - Lets users write formal messages to individuals or groups, similar to email. Each messa...
Message Folders and Organization
Purpose - Provides mailbox organization similar to an email client, so users can quickly find an...
Broadcast Announcements
Purpose - Allows a sender to deliver a single message to a very large group of users, such as eve...
Chats (Direct and Group Conversations)
Purpose - Enables lighter-weight, conversation-style messaging between two people (direct chat) o...
Attachments and File Sharing
Purpose - Lets users attach files to messages and chat messages, and download those files later. ...
Read Tracking and Unread Counts
Purpose - Keeps users informed about what is new and what has already been read, so they can focu...
Student Admission Portal Notifications
Purpose - Delivers system-generated messages triggered by activity in the linked Student Admissio...
Role-wise Feature Summary
The system supports several user roles. Not every feature is available or applies in the same way...
Important Rules & Restrictions
The following are cross-cutting rules users should know about while using the platform. Access &...
Attendance System
User Guide
System Overview
The SamarthX Attendance System is a location-aware attendance and workforce presence platform bui...
Employee Attendance (Check-In / Check-Out)
Purpose - Lets an employee record their daily arrival and departure from their school using their...
Multi-Segment (Multi-Duty) Attendance
Purpose - Lets an employee record several check-in/check-out pairs in one day so that time spent ...
National Holiday Check-In
Purpose - Provides a one-tap presence marker on a declared national holiday for employees who att...
School Location and Geofence Management
Purpose - Defines and maintains each school's attendance geofence, timings, and check-in buffer, ...
Low-Accuracy Geofence Override
Purpose - Lets an employee whose device reports a genuinely poor GPS fix mark attendance from out...
Duty Assignment (Deputations)
Purpose - Assigns one or more employees to a duty (e.g., invigilation, training, deputation to an...
Shift Management
Purpose - Configures work shifts (morning, evening, rotational, or night) for a school and assign...
Leave Management
Purpose - Records approved leaves for employees so that leave days are not counted as absent and ...
Holiday Calendar (State and School)
Purpose - Publishes non-working days so that attendance calendars, working-day denominators, and ...
Special Attendance Requests
Purpose - Lets a school administrator request that attendance be marked for an employee on a spec...
Attendance Regularization
Purpose - Corrects a missed or wrong punch on a past date so that the employee is properly record...
Live Attendance Overview
Purpose - Provides a live snapshot of who is In, Out, Late, On Duty, On Leave, or Not Marked in a...
Attendance History, Calendar and Reports
Purpose - Lets employees and administrators review past attendance in detail and export it for re...
DHE Dashboard, Rankings and Trends
Purpose - Gives the state-level education department (DHE) a real-time and historical view of att...
Designation Attendance Panel
Purpose - Shows today's presence broken down by designation and, on drill-down, by sub designatio...
Student Attendance
Purpose - Records student attendance for a class-section on a day, tracks which sections have sub...
Credit Limit Configuration
Purpose - Lets the DHE set and track the monthly regularization credit ceiling that applies to ev...
GPS Accuracy Tracking
Purpose - Records the device-reported GPS accuracy for each punch so weak-GPS punches are visible...
Academic Year Reference
Purpose - Provides the current academic year and its state-configured buffer and grace-radius val...
Offline Sync
Purpose - Keeps attendance recording usable when the device has no network connection. Who Can U...
Role-Wise Feature Summary
Feature Employee School Admin DHE / Platform Admin DHE Employe...
Important Rules & Restrictions
Location & Geofence Every check-in and check-out is verified against the school's geofenced b...
Admission Microservice
User Guide
System Overview
The Admission Portal is an online admission management system that helps applicants apply to scho...
Applicant Registration and Sign-in (OTP based)
Purpose - Allows a new applicant to create an admission portal account and lets an existing appli...
Multi-Step Admission Application Form
Purpose - Guides an applicant through a structured, step-by-step form to capture all the informat...
Multi-School Application from a Single Profile
Purpose - Lets an applicant apply to more than one school using the same profile information, wit...
Document Upload, Reupload, and Management
Purpose - Lets applicants upload required documents (photograph, mark sheets, transfer certificat...
Application Submission, PDF Download, and Withdrawal
Purpose - Lets applicants finalize their application, obtain an official copy, and withdraw from ...
Public Admission Guidelines and School Instructions
Purpose - Gives every applicant (even before signing in) easy access to the admission guidelines ...