Department Employee Directory-All Employees Including Sub-departments-Teaching Staff

Page 1: Overview

The Department Employee Directory provides a centralized view of employees associated with a department. Administrators can monitor workforce statistics, review employee information, search employee records, and filter employees based on department scope and employee category.

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Navigation

Department Dashboard → `Employees

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Access Permission

Role	Access
State Admin	View Department Employees

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Department Overview

The Department Overview section displays workforce statistics for the selected department.

Available Metrics

Metric	Description
Total Staff	Total employees associated with the department
Active Employees	Employees currently active in the system
Inactive Employees	Employees marked as inactive
Teaching Staff	Total teaching employees
NSQF Vocational Staff	Total vocational employees

Example Summary

Category	Total	Active	Inactive
Employees	10	10	0
Teaching Staff	0	0	0
NSQF Vocational Staff	10	10	0

Note: NSQF Vocational Staff can be added and managed only by authorized DHE administrators.

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Employee Directory

The Employee Directory displays employee records belonging to the selected department.

Search Employees

Users can search employee records using:

• Associated School
• Employee Name
• Email ID
• Mobile Number
• Teacher National Code

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Directory Filters

Employee Category

Available options:

• All Employees
• Teaching Staff
• NSQF Vocational Staff

Department Scope

Available options:

• Including Sub-departments
• Department Only

Including Sub-departments

Displays employees from:

• Selected department
• Child departments
• Associated organizational units

Department Only

Displays employees belonging only to the selected department.

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Employee Information

The employee directory displays the following information:

Field	Description
Action	Available actions for the employee record
Status	Department ownership indicator
Name	Employee name
Employee Designation	Assigned designation
Department Name	Associated department
Profile Completion	Employee profile completion percentage
Login Credentials	Registered email and mobile number
Date of Joining	Employee joining date

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Empty State

If no employee records match the selected filters or search criteria, the system displays the following message:

No staff found matching your criteria

Possible reasons include:

• No employees assigned to the selected category
• No employees available in the selected department scope
• Search criteria returned no results
• Department currently has no registered staff records

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User Actions

Administrators can:

• View department workforce statistics
• Search employee records
• Filter employees by category
• Filter employees by department scope
• Review employee information
• Monitor staffing across departments and sub-departments

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Notes

• Employee statistics are displayed regardless of active directory filters.
• Employee records displayed depend on the selected employee category and department scope.
• The directory may display an empty state when no records satisfy the selected criteria.
• Workforce data is maintained centrally and updated based on employee assignments.
• Access to employee information is controlled through role-based permissions.