Shift Management

Purpose - Configures work shifts (morning, evening, rotational, or night) for a school and assigns employees to them, so that timings, breaks, and pairing rules apply correctly. 

Who Can Use It

School Admin, DHE, and Platform Admin. 

Key Capabilities 

• Create, list, view, update, and delete (soft delete) shifts. 
• Each shift has a name, start and end times, optional break windows, applicable days of the week, and an active flag. 
• Night-shift support: check-in and check-out are paired across midnight using a session identifier. 
• Assign multiple employees to a shift; assignments are soft-deleted so the history of who was on which shift is preserved. 
• A web-portal view that includes employee names. 
• Option to include soft-deleted shifts in listings for review. 

How to Use It 

• School Admin opens the Shifts screen and creates a shift with name, timings, days, and (optionally) breaks and the night-shift flag. 
• Employees are added to the shift.
• When those employees mark attendance, the shift determines late-check-in and early check-out calculations, and any configured breaks are deducted from working hours.
• Existing shifts can be updated or removed.
• A removed shift stays in the history. 

Rules & Restrictions 

• Break minutes are frozen at check-in so a later shift edit cannot rewrite past days' working hours. 
• Only the overlapping portion of a break with the actual worked period is deducted, so an employee who leaves before a break does not lose those minutes. 
• Only night shifts use the cross-midnight pairing model.