System Overview
The SamarthX Attendance System is a location-aware attendance and workforce presence platform built for state education departments, schools, teachers, and other school staff. It records daily attendance for employees and students, verifies punches against each school's geofenced boundary, and surfaces live and historical attendance information for teachers, school administrators, and state-level education officers (DHE).
At its core, the system lets employees mark their check-in and check-out from within their school premises using their mobile device, while allowing school administrators to manage duties, shifts, leaves, holidays, and student attendance. State-level officers can monitor attendance in real time across every school in the state, compare performance, and export reports.
Key ideas the platform is built around:
- Attendance is location-verified. Each school has a geofenced boundary (centre point plus a radius). A check-in or check-out is accepted only when the employee is inside that boundary.
- Attendance is honest about GPS quality. The system knows a device can be uncertain about its own position, so it labels each punch with a "high", "medium", "low", or "unknown" fix quality tier and offers a controlled override path for genuinely poor readings.
- Attendance can be corrected. Missed or wrong punches can be regularized by a school administrator within a monthly limit, and the DHE can do so without consuming that limit.
- Attendance rolls up cleanly. Every day's numbers are aggregated per school, per district, and state-wide, in real time as well as through precomputed daily rollups that keep the DHE dashboard fast.
Major Features Overview
|
Feature |
What it does |
|
Employee Attendance (Check-In / Check-Out) |
Location-verified daily attendance from a mobile device, including late and early check-out remarks, and offline sync |
|
Multi-Segment (Multi-Duty) Attendance |
Allows several check-in/check-out pairs in a single day for a mix of school work and deputations |
|
National Holiday Check-In |
A one-tap presence marker on declared national holidays, from inside the campus |
|
School Location & Geofence Management |
Defines each school's primary and additional attendance points, radius, timings, and check-in buffer |
|
Low-Accuracy Geofence Override |
Lets an employee mark attendance when their device reports a poor GPS fix, with consent, flagging, and admin review |
|
Duty Assignment (Deputations) |
Assigns employees to duties outside their usual school and lets them be recognized as present on duty |
|
Shift Management |
Configures daily shifts (with days, timings, breaks, and night-shift rules) and assigns them to employees |
|
Leave Management |
Records employee leaves (full-day or half-day) that exempt them from being marked absent |
|
Holiday Calendar |
Declares state-wide (DHE) and school-only holidays that exclude a day from attendance |
|
Special Attendance Requests |
School admin requests attendance for an employee that requires DHE approval before it is marked |
|
Attendance Regularization |
Manual attendance correction by school admin (credit limited) and DHE (credit-free) |
|
Live Attendance Overview |
A live snapshot of who is In, Out, Late, On Duty, On Leave, or Not Marked in a school today |
|
Attendance History, Calendar & Reports |
Filterable history, monthly calendars, per-employee monthly stats, and Excel exports |
|
DHE Dashboard, Rankings & Trends |
State-wide today and monthly attendance figures, school rankings by performance band, and daily trend charts |
|
Designation Attendance Panel |
Today's presence breakdown by designation and sub designation for state-level review |
|
Student Attendance |
Class-section based daily attendance submission with a submission-aware roster and monthly reports |
|
Credit Limit Configuration |
DHE-controlled monthly regularization credit ceiling for all schools |
|
GPS Accuracy Tracking |
Records each punch's device-reported accuracy so weak GPS punches are visible for review |
|
Academic Year Reference |
Reads the current academic year and its buffer/grace configuration for the state |
|
Offline Sync |
Queues punches made without a network and reconciles them when connectivity is restored |
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