Special Attendance Requests

Purpose - Lets a school administrator request that attendance be marked for an employee on a specific day when the employee cannot mark it themselves (technology failure, exceptional circumstance), subject to DHE approval. 

Who Can Use It 

• School Admin: creates, lists, deletes (soft), and marks attendance for approved requests.
• DHE / Platform Admin: reviews, approves (individually or in bulk), and rejects requests. 

Key Capabilities 

• Create a request with employee, date, reason (minimum ten characters), and optional check-in and check-out time overrides. 
• Track status: pending, approved, or rejected. 
• Bulk-approve multiple pending requests. 
• After approval, the school administrator marks the actual attendance for the request (default or overridden times). 
• Check whether attendance is already marked for one date or a set of dates. View the pending-requests count for the school. 

How to Use It 

• School Admin opens Special Attendance and creates a request for an employee on a specific date, giving a reason. 
• The DHE reviews pending requests, approves or rejects, or performs a bulk approval.
• School Admin marks attendance for approved requests (with optional custom times). 
• The attendance appears on the employee's calendar as marked-by-admin. 

Rules & Restrictions 

• Reasons must be at least ten characters. 
• Only requests in pending state can be approved or rejected. 
• Only approved requests can be marked as attendance. 
• Requests can be soft-deleted by the school administrator while pending.