Duty Assignment (Deputations)

Purpose - Assigns one or more employees to a duty (e.g., invigilation, training, deputation to another school) so they are correctly recognised as present-on-duty instead of absent. 

Who Can Use It 

• School Admin, DHE, and Platform Admin: create, update, list, and export duty assignments. 
• Employees: view their own duties and self-request a new duty (which the admin approves). 

Key Capabilities 

• Create a duty for a date range with an optional daily time window (from/to time).
• Assign multiple employees to the same duty; add or remove employees later.
• "Continue school" flag: after the duty, the employee must check out from inside the school premises. 
• Duty status: pending, active, or rejected. Duties also carry a computed window state (upcoming, current, or past). 
• List employees on leave in a date range so an administrator does not accidentally assign them a duty. 
• Export duty assignments to Excel. 
• Employee self-request path that surfaces to the school administrator as a pending duty.

How to Use It 

• School Admin creates a duty with department, description, date range, optional time window, and the list of employees. 
• On any day within the duty, an assigned employee's day counts them as On Duty if they do not physically punch at school. 
• Employees can view their upcoming, current, and past duties in the app.
• An employee can send a self-request duty that the administrator later approves or rejects. 

Rules & Restrictions 

• A duty cannot be assigned on a state-declared holiday. 
• Employees who have approved leave in the duty period cannot be assigned to that duty.
• The current status and window state are computed server-side; the client cannot override them.